Who May Apply
This renewal process applies to DOST-certified S&T Foundations, which must submit their renewal applications at least thirty (30) days before the expiration of their current DOST Certification.
Checklist of Requirements
Submit one (1) physical copy and one (1) electronic copy
1. Letter of Intent
Letter of intent to apply for the renewal of the expired DOST Certification addressed to the DOST Secretary
From applicant, any format
2. Notarized Affidavit
Affidavit for the application (SFU 0015 form) accomplished by the organization’s head and filed under oath before a notary public or a competent officer or person authorized by law
3. SEC Registration Documents
a. Certified true copies of the following SEC registration documents, if amended within the previous certification period: (i) Articles of Incorporation (AOI); (ii) By Laws (BL); and (iii) Certificates of Registration (COR) of the amended AOI and BL issued by the SEC; or
b. If the AOI and BL have not been amended within the validity of the previously issued certification, a notarized affidavit sworn by the organization’s head or equivalent officer stating that no amendment has been made to the SEC registration documents.
From applicant, SEC format
From applicant, any format
4. General Information Sheet (GIS)
Certified true copy of the organization’s latest SEC-received GIS
From applicant, SEC format
5. List of Officers and Working Staff
Updated list of the organization’s officers and working staff
From applicant, any format
6. Accomplishment Reports
a. Physical accomplishments of the PPAs implemented by the organization not included in the latest annual report submission, accomplished in DOST-prescribed and approved format (SFU 0002 and 0007 forms), and derivative outputs of the PPAs, if applicable
b. Annual financial status reports for the period not included in the latest annual report submission, accomplished in DOST-prescribed and approved format (SFU 0008, 0009, and 0010 forms)
c. Audited financial statements for the year ended not included in the latest annual report submission, certified by an independent Certified Public Accountant
SFU 0002 and SFU 0007 forms
SFU 0008, SFU 0009, and SFU 0010 forms
From applicant, any format
7. Results of Financial Operations
The results of financial operations of the organization for the previous three (3)-year certification period, accomplished in DOST-prescribed and approved format (SFU 0012 form)
8. S&T PPA Portfolio
Portfolio of S&T programs, projects, and activities (PPAs) with proposed budget for a period of three (3) years approved by the organization’s head or equivalent officer, accomplished in DOST-approved and prescribed format (SFU 0001 and 0002 forms)
9. Certification of Funds Availability
A certification of funds availability that the organization has sufficient and available funding to implement the submitted S&T PPA Portfolio, signed by the budget officer or equivalent personnel, and approved by the organization’s head
From applicant, any format
Steps to Avail the Service
1
Submit complete application requirements
Agency Action #1
Receive submitted application requirements.
FEE
None
PROCESSING TIME
2 hours
PERSON-IN-CHARGE
DOST-CO Records Management Section
Agency Action #2
Evaluation of application through a two (2)-stage process: prequalification and en banc validation (on-site or online)
FEE
None
PROCESSING TIME
15.5 working days
PERSON-IN-CHARGE
DOST-SFU and Technical Evaluation Panel
Agency Action #3
Review and endorse evaluation reports for DOST certification
FEE
None
PROCESSING TIME
1 working day
PERSON-IN-CHARGE
Undersecretary for Regional Operations
Agency Action #4
Act on the endorsement for DOST certification
FEE
None
PROCESSING TIME
2 working days
PERSON-IN-CHARGE
Secretary
Agency Action #5
Inform applicant of the result of the application and the next course of action
FEE
None
PROCESSING TIME
2 hours
PERSON-IN-CHARGE
DOST-SFU
2
Secure Order of Payment
Agency Action #6
Prepare Order of Payment for the registration fee
FEE
None
PROCESSING TIME
1 hour
PERSON-IN-CHARGE
DOST-CO Accounting Division
3
Pay Registration Fee
Agency Action #7
Issue Official Receipt (OR) for payment of registration fee
FEE
PhP 3,000.00
PROCESSING TIME
1 hour
PERSON-IN-CHARGE
DOST-CO Cashier’s Office
4
Claim approved DOST Certificate
Agency Action #8
Receive the following from the applicant:
- Signed Notification of Approval and Conforme Letter;
- Copy of valid ID of notification letter addressee; and
- OR of registration fee payment.
In case a representative will claim the certificate, receive additional requirements:
- Authorization letter signed by addressee; and
- Copy of valid ID of claimant.
FEE
None
PROCESSING TIME
2 hours
PERSON-IN-CHARGE
DOST-SFU
Overall
FEE
PhP 3,000.00
PROCESSING TIME
20 working days
Life of the Certification
The DOST Certification for S&T Foundations is effective for three (3) years upon issuance, unless revoked earlier by DOST.