MONITORING AND EVALUATION (M&E)

The DOST-certified S&T Foundations’ performance and compliance with the provisions of the DOST Certification Guidelines, including the terms, conditions, and corresponding responsibilities of the issued DOST Certification, are subject to regular monitoring and evaluation (M&E). This is to ensure the certified S&T Foundations’ continued adherence to the requirements of the DOST Certification Service, assess the implementation and outcomes of their STI-related initiatives, identify areas for improvement, and provide an evidence-based basis for policy formulation, technical assistance, and decisions on the renewal, suspension, or revocation of the DOST Certification.

The M&E of DOST-certified S&T Foundations is conducted through the following:

1

Annual Reports Submission

DOST-certified S&T Foundations are required to submit annually one (1) physical copy and one (1) electronic copy of the following documentary requirements within thirty (30) days after the end of each calendar year:

1. Cover Letter

A letter addressed to the DOST Secretary stating the purpose and content of the submission and signed by the organization’s head.

From organization, any format

2. Accomplishment Reports

The progress and accomplishments of the implemented and continuing PPAs for the year ended, accomplished in DOST-prescribed and approved format (SFU 0002 and 0007 forms), attached with the applicable Line-Item Budgets (LIBs), and derivative outputs of the PPAs, if applicable

SFU 0002 and 0007 forms

3. Financial Status Reports

The reports on the fiscal status of the organization for the year ended, accomplished in DOST-prescribed and approved format [SFU 0008 form (mandatory) and SFU 0009 and 0010 forms (if applicable)]

SFU 0008, SFU 0009, and SFU 0010 forms

4. Audited Financial Statements (AFS)

The AFS of the organization for the year ended certified by an independent Certified Public Accountant

From organization, any format

2

Annual Audit Activity

DOST-certified S&T Foundations, including the implementation sites of their PPAs, are visited and audited at least once every year by the DOST. These activities are conducted annually and may be announced or unannounced to verify compliance with the DOST Certification Guidelines and validate the implementation of the PPAs.